Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move out - Pennsylvania 2025

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Template. Dear [Tenants Name], I hope this message finds you in good spirits. With your current lease at [Property Address] approaching its expiration on [Lease Expiration Date], we are reaching out to discuss the terms of renewal, should you wish to continue residing at this property.
Dear (Landlords Name), I am writing to formally notify you of my intent to vacate the premises located at (Rental Property Address) on (Move-Out Date). This notice is being given in ance with the (30-day/60-day) notice requirement outlined in our lease agreement. My last day of residence will be (Move-Out Date).
Most landlords hire a service. They bill you a standard fee plus the whole cost of the repairs and cleaning. Frankly, repairs and cleaning are your responsibility BEFORE you move out.
It is the Renters responsibility to maintain the premises in a neat and clean condition. Tenant shall deposit all garbage and waste in a clean and sanitary manner into the proper garbage container and shall cooperate in keeping the garbage area neat and clean.
Landlords may have legitimate reasons for deductions under Pennsylvania security deposit law, such as: Unpaid rent. Cleaning fees and costs. Damage beyond normal wear and tear. Repairs. Outstanding utility bills. Lease violations.

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In Pennsylvania, landlords are permitted to charge a cleaning fee, but only if it is necessary to restore the rental unit to its original condition. This fee can only be deducted from the tenants security deposit if the lease explicitly allows for such deductions.
Key components of a written notice to vacate letter Detailed information about the landlord/property manager. The tenants full name and address. The date of issuance. A straightforward declaration of purpose. The rationale for the request. A precise move-out date. A reminder of any contractual duties.

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