Landlord Tenant Closing Statement to Reconcile Security Deposit - Oregon 2025

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If you hear nothing from your landlord (they dont return your deposit or send you a list of charges within 31 days) you can send them a letter. If you still dont hear from them you can file a Small Claims Case against them for two times the amount of the deposit.
The key is to be polite, factual, and avoid any accusations or demands. Stick to the details of when you moved out, the address, and your expectation of receiving the full deposit back based on the property condition. Providing your current address for the refund check is also helpful.
State the purpose of the letter upfront. Provide a concise summary of the issue and circumstances that led to the need for a refund. Explain why you believe you are entitled to a refund, citing any policies, procedures, or previous communications from the bank that support your request.
What to Include in a Security Deposit Demand Letter the address of your rental and the dates you rented from. how much you paid for a security deposit. why you are entitled to a return of a portion or all of the deposit. the state laws that require a return of the deposit in a timely manner.
Template 1: Full deposit return I am writing to inform you that after a thorough inspection of the property located at [rental property address], I am pleased to return your full security deposit of [amount]. There were no damages beyond normal wear and tear, and the property was left in good condition.

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Landlords are required to only deduct for reasonable expenses related to cleaning and repair. They cannot charge a tenants security deposit to remodel the premises. A fresh coat of paint is a common, reasonable charge. A brand-new chandelier is not a common, reasonable charge. Withheld in bad faith. (ORS 90.300(16).)
[Your address] [Date] Dear [landlords name] Im the former tenant of [your previous address]. Im contacting you about the refund of my tenancy deposit. My tenancy ended on [tenancy end date]. Please refund the full within 10 days of receiving this letter. [Your email address]
As a landlord in Oregon, you have an obligation to provide your tenants with a written notice receipt after having the security deposit paid for the rental unit. You must also cite the amount, along with regular monthly rent, in the lease or rental agreements. This also applies to prepaid rent.

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