Reimbursement for Expenditures - Resolution Form - Corporate Resolutions 2025

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A corporate resolution document does not need to be notarized, although if it involves other transactions then those might have to be notarized. Once the document has been signed off and dated by the chairperson, vice-chairperson, corporate treasurer, and secretary, it becomes a binding document.
Any significant corporate actionsuch as buying property, taking on debt, or entering into contractsshould be approved with a corporate resolution. Corporate resolutions become a permanent part of the corporate record. Resolutions are internal documents, but note that they can be audited by state agencies or the IRS.
The reimbursement resolution (aka declaration of official intent to reimburse) is a municipal resolution required by the IRS declaring the municipalitys official intent to reimburse a municipal account with proceeds from a tax-exempt bond or promissory note.
A corporate resolution is a written document created by the board of directors of a company detailing a binding corporate action. A board of directors is a group of people that act as a governing body on behalf of the shareholders of a company.
7 steps for writing a resolution Put the date and resolution number at the top. Give the resolution a title that relates to the decision. Use formal language. Continue writing out each critical statement. Wrap up the heart of the resolution in the last statement.

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Example of a corporate resolution The board determines Joe Smith as the officer authorized to act on behalf of the corporation. The board members permit him to withdraw money, sign contracts and write checks.

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