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Remember to explain clearly and politely why you dont feel you can accept the offer. Be honest, yet diplomatic in your correspondence. Dont leave sending your rejection to the last minute so that you allow enough time for the client to find someone else to complete the work.
General rejection letter Unfortunately, we have chosen not to move forward with your proposal at this time. Though your proposal is impressive, we are unable to fit your work into our budget. We wish you the best with your future endeavors and hope for the chance to work with each other in the future.
While I am disappointed I was not selected for the position, I enjoyed the opportunity to talk with you and learn about your company. I am excited to keep following your work, and I would appreciate it if you could keep me in mind for future positions at your organization.
A clear subject line informs the candidate why you are contacting them before they even open the email. In your subject line, include the company you work for and the job they applied to. Keep your subject line simple and easy to understand.
What do you include? Thank the company for the offer. Be polite, but firmly reject the offer. Give reasons why you turned the offer down. Doing this will improve the experience for future applicants. Leave the door open in case you wish to apply for another position at the company in the future.

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You just need to say something like, I am sorry I am not going ahead with the quote on this occasion as I have found someone better able to meet my needs. I will keep you in mind for next time. Then, if there was another element that stands out about their quote then this is the time to say it.
Lets consider these points in detail. Thank the Person. Deliver the News Directly. Explain Your Reasoning. Suggest Other Ways of Partnership (If Appropriate) Keep the Professional Tone of Voice. Dont Explain Rejection with Price. End Your Email Appropriately. Rejection with a Willingness to Receive Other Service Offers.
After thanking the applicant and wishing them well, close your letter with the simple salutation Regards, followed by your name, title, and the business name.
Write a no-bid letter Be as brief as possible. Offer insight about your decision, but stay positive. Provide your contact information for future opportunities. If you have an existing relationship with the customer, follow up with a phone call as well.
Here are a few steps that can be helpful in the process: Acknowledge the Rejection. Good salespeople arent disrespectful. Provide Additional Context. Show Interest. Ask for a Different Contact.

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