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We wish to settle this case amicably. To that end, we request that you [description of demands for damages or action]. If you wish to resolve this matter, please contact me within [number of days] days of the date of this letter so that we can avoid spending unnecessary time and money in litigation.
Calling your client to ask for payment Introduce yourself and explain why youre calling. Be clear, concise, polite, and short. Dont use slang words and expressions. Dont make direct accusations about the client not paying you. Maintain an impersonal and polite tone that gives your client the benefit of the doubt.
Ignoring a demand letter particularly if you dont read it at all usually gives the obligee no other choice but to initiate a formal legal action against you or your business, perhaps even sooner than they otherwise would have.
Frequently Asked Questions (FAQ) Type your letter. Concisely review the main facts. Be polite. Write with your goal in mind. Ask for exactly what you want. Set a deadline. End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand. Make and keep copies.