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Format for Writing Professional Letters There are two basic styles of letters: block form and indented form. The samples below will help you determine which style you prefer. Check Writing Letters for more details on block, indented and simplified letters.
Use a standard business letter format and template: The most widely used format for business letters is block style, where the text of the entire letter is justified left. The text is single spaced, except for double spaces between paragraphs.
Business Letter format is simple. The letter starts with the date, letter number, recipient name, postal address and phone number. After that comes the subject line. Next is the salutation and then the body of the message. End the letter with a thank you. Put your name and signature. The crux is the message body.
The most common layout for a business letter is called a block format. In this format, the entire letter is justified to the left and single spaced except for a double space between paragraphs.
Most business letters must include a return address (letterhead or your name and address), date, an inside address (receivers name and address), a salutation, body paragraphs, and a closing.
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Formal letters usually follow one of four formats: indented, full block, modified block and semi-block.
Senders address: The senders address is your address or the address of your business. Date: Include the date you wrote and sent the letter. Recipients address: This is the address of the person youre sending the letter to. Salutation: Use a formal greeting along with the recipients name.
The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

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