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The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs. Another widely utilized format is known as modified block format.
Most formal letters will start with Dear before the name of the person that you are writing to. You can choose to use first name and surname, or title and surname. However, if you dont know the name of the person you are writing to, you must use Dear Sir or Madam,.
The 10 standard parts of a business letter Letterhead. A letterhead is a piece of paper used for letter writing which has a companys logo and contact information printed at the top. Recipients address. Return address. Todays date. Heading. Greeting. Body text. Closing sentence.
What is a Business Letter? (Definition) A business letter is a professional, formal letter that is sent by one company to another. These letters can be used for professional correspondence between business clients, employees, stakeholders as well as individuals.
Here are some of the most common types of business letters and when to use them: Cover letters. Letters of recommendation. Interview follow-up letters. Offer letters. Sales letters. Letters of commendation. Letters of resignation. Thank you letters.

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Formal Letters Format Full Block Style. Semi-Block Style. Modified Block Style. Modified Semi-Block Style.
The first paragraph should state the purpose of the letter so that the reader knows what to expect. You can use phrases like: I am writing to inquire about /thank you for /apply for the position of /complain about /request
Parts of a Business Letter The Heading. The heading contains the return address with the date on the last line. Recipients Address. This is the address you are sending your letter to. The Salutation. The Body. The Complimentary Close. The Signature Line. Enclosures.
There are three main styles of business letter: block, modified block, and semi-block styles. Each is written in much the same way, including the same information, but the layout varies slightly for each one.
Common opening business letter salutations include: Dear [First name Last name], Dear [Ms., Mrs. or Mr. Last name], Dear [First name], (only use if you know the recipient) To Whom It May Concern (only use if you cannot find a specific contacts name)

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