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Dear [Employee Name], I am pleased to inform you that, after carefully considering and evaluating your performance, we have decided to provide you with a pay increase effective [Date]. This decision results from your hard work and dedication towards your role at [Company Name].
Consider these best practices when its time to communicate a pay raise to an employee: Explain why theyre receiving a pay raise. Highlight any specific contributions your employee made to the company that contributed to the increase in salary. Discuss the raise in dollar amounts instead of percentages.
Tips for writing a rate increase letter A rate increase letter should be clear and concise. By reading it, the client should have a complete idea of what is happening, why it is happening and when it will happen. It should foresee and answer potential questions that the client may have.
What to include in a salary increase letter The amount of the pay increase (as either a dollar amount or percentage) The date the increase is effective. The date the increase will show in the employees payslips. The reason for the pay increase (e.g. cost of living, merit-based, etc.)
In your letter, be concise and professional, outlining your accomplishments, the value you bring to the company, and your salary expectations. Use specific examples and data to support your request, and express your enthusiasm for continuing to contribute to the companys success.
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Whether youre planning to negotiate salary by email or write a salary increase letter, make sure to: Be polite but straightforward. Be upfront about your expectations. Back up your expectations with relevant average salary data and examples. Be open to further negotiations, but know your limits.
State their new role if applicable, and write up their new salary amount before tax. Indicate the increase in percentage. Thank them for their continued efforts and indicate that they should keep this letter for their personal records. Finish the letter with a salutation and your signature.
Keep these examples in mind: I havent had a raise in [amount of] years, so its time for a raise. I know that [coworker] is making more than me, so I need a raise. Ive been here for [amount of] years, so I need a raise. Other companies have reached out offering me more money.

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