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Such representations are part of the evidential matter the independent auditor obtains, and reduces the possibility of any misunderstanding regarding matters that are the subject of the representations.
Your lawyer will usually do this for you in an attorney representation letter. This is a legal letter your attorney sends to interested parties informing them that he/she represents you in a legal matter.
LETTER OF REPRESENTATION FOR THE [YEAR/PERIOD] ENDED [DATE] I acknowledge, as the sole director, my responsibility under the Companies Act 2006 for presenting accounts, which give a true and fair view and confirm that I have approved the accounts for the [year/period] ended [date].
By signing the letter of representation, the executive attests to the external auditor that all of the information submitted is accurate, and that all material information has been disclosed to the auditors.
Start with Appreciation: Begin the conversation by thanking the client for the business theyve provided. Acknowledge any positive aspects of your working relationship. State Your Decision Clearly: Use clear language to indicate that you will no longer be able to work together.
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Client representation letters are generally prepared by the auditor or accountant, and addressed to them, but are signed by members of management whom the auditor or accountant believes are responsible for and knowledgeable, directly or through others in the organization, about the matters covered by the
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
We are writing to inform you that after careful consideration, (MY COMPANY) has made the difficult decision to terminate its agreement as a service provider for (CLIENT NAME) effective (TERMINATION DATE). Current circumstances have caused the need for (MY COMPANY) to re-evaluate our client portfolio.

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