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Church building use policy template

Church Facility Use Policy 2026

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The Church Facility Use Policy outlines the guidelines for using church facilities, emphasizing that they are intended for the fellowship of the Body of Christ and to glorify God. Facilities may be made available to approved non-member groups as a witness to faith, but not for those whose beliefs or practices conflict with the church's teachings. The pastor has final authority on facility use decisions, ensuring that the church maintains a consistent message and does not materially cooperate with contrary beliefs.

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Click ‘Get Form’ to open the Church Facility Use Policy in the editor.
Begin by reviewing the 'Statement of Purpose' section. This outlines the church's intent for facility use, emphasizing that it should align with the church’s faith and moral teachings.
Fill in your personal information in the designated fields, including your name, contact details, and any relevant affiliation with the church.
In the next section, indicate the purpose of your requested facility use. Ensure that this aligns with the church’s guidelines as stated in the policy.
Review any restrictions mentioned in the policy regarding who may use the facilities. Confirm that your request complies with these stipulations.
Finally, submit your completed form for review. The pastor or their designee will make a decision based on adherence to the policy.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is a facilities use agreement for churches?

A facilities use agreement helps shield your church from liability while still allowing you to offer a space for outside groups to meet. In it, you can set forth the terms for how the group will use your premises, specifying that they will be left in good condition and surrendered back to the church.

How much do churches pay taxes on rental income?

In the United States, churches are generally exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. This means that churches do not have to pay federal income tax on their income, including rental income.

Can nonprofits rent out space?

Many public charities own or have access to a building that would allow the organization to rent out a portion of the building to another organization or person. There are three main ways that public charities can typically earn rental income: As program service revenue. As passive investment income.

What are church policies and procedures?

Policies guide church governance at a high level, while procedures outline the step-by-step actions to carry out those policies. Keeping them separate ensures that church boards focus on governance, while staff and volunteers handle procedural updates as needed.

Can churches rent out their buildings?

So far weve focused on churches renting to individuals and/or for-profit entities. If an organization is a valid 501(c)(3) non-profit, and notwithstanding any property tax issues, your church may rent space to them for free or less than fair market value rates.

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Can a church rent out its parsonage?

The church might consider renting out their parsonage to a tenant. The revenue from the rent payments may cover or even surpass the necessary increase in salary. Assuming that the church owns the parsonage and it is not debt-financed, rental income is not subject to taxes.

What is an example of a safe church policy?

Some examples may include visibility requirements for each room or office on adult to child ratios. Best practices say that there should be at least two unrelated adults in any space where there are children or vulnerable people present. Many churches also include social media policies as well.