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This form is primarily utilized by tenants who wish to extend their lease agreements with landlords. Common scenarios include individuals relocating for work or personal reasons who need additional time before moving out. For instance, a tenant may find themselves needing more time to secure housing in a new city or may face unexpected delays in their relocation plans. Additionally, businesses that rent commercial spaces might use this form when they require extra time to finalize their new location or adjust their operations.
To successfully file a letter extension, tenants should ensure they submit the request well before the original lease expiration date, typically at least 30 days prior. It is essential to check the specific terms outlined in the original lease agreement regarding extensions and any required documentation such as proof of relocation plans or communication records with the landlord.
Submitting the letter extension involves several straightforward steps. First, obtain a template of the letter from reliable sources like DocHub. Next, customize it with your details and specific requests. After finalizing your letter, you can either print it out for physical delivery or send it electronically via email if permitted by your landlord's communication preferences.
When drafting a letter extension, it's crucial to maintain professionalism and clarity throughout. Ensure that all contact information is accurate so that landlords can easily reach you for follow-up discussions. Additionally, consider following up with a phone call after sending your request to confirm receipt and express your willingness to discuss further.
