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Even for a big, popular firm like Warren Buffetts Berkshire Hathaway, the business portion of the agenda takes only about 20 minutes. The election of directors and votes on shareholder proposals are handled in a largely scripted manner. At the conclusion of the meeting, the minutes are formally recorded.
Special meetings are typically held when urgent or sudden changes occur to the corporation. Since important business decisions are made at these meetings, we provide this free special meeting minutes of shareholders template.
Special meetings of the shareholders may be called for any purpose or purposes, at any time, by the Chief Executive Officer; by the Chief Financial Officer; by the Board or any two or more members thereof; or by one or more shareholders holding not less than 10% of the voting power of all shares of the corporation
What is the Shareholders Meeting? #1 Annual General Meeting (AGM) #2 Extra-Ordinary General Meeting (EGM) #3 Class Meetings.
Generally, a corporations directors will call a special meeting of the shareholders when they would like to undertake a particular activity or a special issue that requires shareholder approval. It is often convenient to combine special meetings with annual meetings.

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In addition to specifying the date, time, and location of the meeting, special meeting notices should make note of all agenda items. Unless the bylaws indicate something different, board members should only be discussing the business that was stated in the notice for the special meeting.
special meeting of shareholders means a meeting of any particular class or classes of shareholders and a meeting of all shareholders entitled to vote at any annual meeting of shareholders at which special business is to be transacted. Stockholders Representative has the meaning set forth in the Preamble.
Special meetings of the shareholders may be called for any purpose or purposes, at any time, by the Chief Executive Officer; by the Chief Financial Officer; by the Board or any two or more members thereof; or by one or more shareholders holding not less than 10% of the voting power of all shares of the corporation
Notice of Meeting. Notice of the annual meeting must be given not less than 10 nor more than 90 days before the date of the meeting. (Corp. Code 7511(a).) However, the 10-day minimum in the Corporations Code was modified by Civil Code 5115, which requires at least 30 days of balloting.
Special meetings of stockholders or members shall be held at any time deemed necessary or as provided in the by-laws: Provided, however, That at least one (1) week written notice shall be sent to all stockholders or members, unless otherwise provided in the by-laws.

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