Employer Response to Unsolicited Resumes - Open Positions Available 2025

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Example 1: Thank you for your interest in the X position. The Search Committee has concluded their review of applicants for this position. There were a number of strong candidates applying for the position, and after much deliberation, we regret to inform you that your application is no longer under consideration.
Thank you for this opportunity to work for your company. I appreciate it very much, but Im afraid I need to decline your offer at this time. Thank you for this offer, as well as the time youve invested in my candidacy. Im afraid, though, after careful consideration, Ive decided to stay in my current role.
How to Reject a Job Applicant Politely? Show Gratitude and Acknowledge Their Efforts. Offer Supportive Guidance. Acknowledge Positive Attributes. Keep the Door for Opportunities Open. Respond to Questions Candidate Have. Proofread and Review Your Rejection. Be Transparent and Tactful Yet Polite.
Although accepting unsolicited applications or resumes may benefit some employers, the general practice may raise issues related to record retention, unlawful discrimination and possible affirmative action obligations.
Thank the Sender: Start by expressing gratitude for the inquiry. Express Interest (if applicable): If the role interests you, indicate your willingness to learn more. Decline Politely: If youre not interested, politely decline while remaining professional. You could say something like: ``Thank you for reaching out.
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Call or meet the person and thank them for the opportunity. Explain the reason for declining and be honest. Make sure you express your gratitude for the chance. The goal is to maintain the relationship so that if you should apply again your resume isnt tossed. Never burn bridges, you may need them one day.
Write an attention-getting introduction. In the first paragraph of your cover letter, introduce yourself and how you discovered the company.

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