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Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.
What is required in a personnel file?
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employees general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
What are the 3 different types of personnel records?
In most cases, youll need to maintain three types of employee records: personnel, payroll, and medical files. Personnel files cover employment history and should include hiring documents, employee and emergency contact information, and a signed acknowledgment of your companys employee handbook.
What are five things that must be documented in an employees payroll record?
What are payroll records? Withholding forms. Payroll taxes. Benefits and deductions. Hours worked. Time off. Gross wages. Pay rate.
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Recordkeeping Requirements
EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel
Agency records vs. personal records. Agencies sometimes contend that a particular record is a personal record of an employee, not an agency record subject to
What should NOT be in the Official Personnel File?
Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly
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