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We regret to inform you that (organization) will not be pursuing your candidacy for this position. Though your qualifications are impressive, the selection process was highly competitive and we have decided to move forward with a candidate whose qualifications better meet our needs at this time.
How to write a denial letter Restate the request. To prevent unnecessary confusion, restate the request your employee made in a few brief sentences. Be specific. Provide a specific reason for your denial. Offer an alternative if possible. Remain polite and professional.
Dear [internal candidate name], We sincerely thank you for taking the time to apply and meet with our team about the [job title or position]. We enjoyed learning more about your past achievements as well as your skills and qualifications. We regret to inform you that weve selected another candidate.
Best practices for rejecting applicants Let them know quickly. Many people like to wait until theyve found or hired the best candidate before notifying any other candidates that they wont be moving forward. Personalize your rejection. Make it short and sweet. Be honest.
Here are some points you can (and should) include: Start with empathy. Thank them for their time. Personalize your response. Explain that youre pursuing other applicants. Provide constructive feedback. Mention the strengths of the other candidates. Let them know that many qualified candidates applied.

People also ask

Best practices for rejecting applicants Let them know quickly. Many people like to wait until theyve found or hired the best candidate before notifying any other candidates that they wont be moving forward. Personalize your rejection. Make it short and sweet. Be honest.
We regret to inform you that (organization) will not be pursuing your candidacy for this position. Though your qualifications are impressive, the selection process was highly competitive and we have decided to move forward with a candidate whose qualifications better meet our needs at this time.
Best practices for rejecting applicants Let them know quickly. Many people like to wait until theyve found or hired the best candidate before notifying any other candidates that they wont be moving forward. Personalize your rejection. Make it short and sweet. Be honest.
Best practices for rejecting applicants Let them know quickly. Many people like to wait until theyve found or hired the best candidate before notifying any other candidates that they wont be moving forward. Personalize your rejection. Make it short and sweet. Be honest.
Dear [candidate name], Thank you for taking the time to meet with our team about the [role title] role at [company name]. It was a pleasure to learn more about your skills and accomplishments. Unfortunately, our team did not select you for further consideration.

interview rejection letter template