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Response to Demand Letter A summary of the original demand letter, with an outline of its assertions (even if these are disputed) and the total payment that was demanded. An alternative account of events, as relevant, with corroborating evidence, if possible. Suggestions for how to remedy the dispute.
Calling your client to ask for payment Introduce yourself and explain why youre calling. Be clear, concise, polite, and short. Dont use slang words and expressions. Dont make direct accusations about the client not paying you. Maintain an impersonal and polite tone that gives your client the benefit of the doubt.
If someone has taken the time to send a demand letter, then he is most likely serious about pursuing this issue. This is even more true if he hired an attorney to do it for him. If you simply ignore the letter, the plaintiffs next step will almost certainly be to file a lawsuit.
A demand letter is a letter, usually written by an attorney on a clients behalf, outlining the dispute between the two opposing parties and demanding that the recipient of the letter take or cease a certain action.
Most demand letters will instruct you to provide a written reply (your response letter) within a certain amount of time (the response deadline), or else the sending party (the obligee) will consider taking legal action against you.
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How to write a demand letter Establish facts. Dont assume everyone knows the facts. Refer to evidence. If theres evidence (like a contract), you dont need to include it, but you should refer to it. Make a demand. Be specific as to what you want. Set a deadline and establish method of payment. Offer a consequence.
Sending a demand letter for payment involves gathering evidence of the money owed, writing the letter (preferably typed), and sending via Certified Mail with Return Receipt so that there is an official docket of the defendant (debtor) receiving the notice.
Although lawyers are the ones who usually write demand letters, you can write one yourself in the following situations: You have a straightforward legal issue such as a small claims case -- that does not require the services of an attorney.
A Demand notice/letter is an initial and preliminary intimation to the debtor to initiate action for payment toward the debt or an invoice.
A demand letters shows that the sender is serious. If a sender of a demand letter has hired an attorney, theyre clearly spending money to protect their rights and it demonstrates that theyre more serious than if theyre just emailing or calling and making the legal claims themselves.

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