Employment Interview Package - Kansas 2025

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New hire reporting is a process requiring employers to report information on newly hired, rehired or temporary employees to the Kansas Department of Labor (KDOL) within 20 days of the hire date. The new hire reporting requirement was created by the Personal Responsibility and Work Opportunity Act of 1996.
How to Hire Employees In Kansas Establishing a local entity: Creating a legal entity in Kansas allows for direct hiring, but it can be costly and time-consuming. Partnering with an Employer of Record (EOR): An EOR, like Playroll, takes on the legal responsibilities of employment, acting as the employer on your behalf.
Federal and state law requires employers to report newly hired and re-hired employees in Kansas to the New Hire Directory within 20 days of hire. This site, .ksnewhire.ks.gov, will provide you with information about reporting new hires including reporting online and other reporting options.
In Kansas, full-time employment typically ranges between 30 and 40 hours per week, consistent with federal regulations under the Fair Labor Standards Act (FLSA). Employers, however, may set different work schedules based on business needs or industry standards.
Ask each new employee to complete and sign a W-4, Employees Withholding Allowance Certificate. Keep the form on file and send a copy to the IRS only if directed to do so in a written notice. Record each new employees name and SSN. Youre required to report any new employee to a designated state new hire registry.