Letter from Landlord to Tenant Returning security deposit less deductions - Illinois 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the date at the top of the document. This sets the official timeline for your notice.
  3. Fill in the tenant’s name and address of the premises where they resided. Ensure accuracy to avoid any confusion.
  4. In the section labeled 'Return of your Deposit', specify the total amount of the security deposit being returned.
  5. List any deductions from the deposit in detail, explaining each deduction clearly, such as repairs or cleaning costs.
  6. Calculate and enter the remaining balance that will be returned to the tenant, ensuring it reflects accurate deductions.
  7. Sign off with your name or that of an authorized agent, along with a date for formal acknowledgment.
  8. Finally, select how you delivered this notice (personal delivery, certified mail, etc.) and sign accordingly.

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Yes, a landlord in Illinois can deduct cleaning costs from the security deposit if the cleaning is necessary to return the property to the same level of cleanliness as when the tenant moved in, beyond what is considered normal wear and tear.
Its essential to know what cannot be deducted from a tenants security deposit. Prohibited deductions include: Normal Wear and Tear: Deductions for minor wear and tear, such as small scuffs on walls or loose doorknobs, are not permitted.
Landlords can charge cleaning fees that are reasonable and beyond normal wear and tear, but charging a non-refundable fee without hiring cleaners may be questionable depending on local laws; in many cases, the fee is intended to cover post-move-out cleaning costs, which can range from $150 to $600.
In the USA, landlords generally cannot deduct for normal wear and tear from your security deposit. Normal wear and tear refers to the natural deterioration of a property that occurs over time due to regular use, such as minor scuffs on walls or worn carpet.
Deductions Under the Illinois Security Deposit Return Act When the Illinois Security Deposit Return Act applies, the landlord may only deduct money from a security deposit for unpaid rent or property damage beyond ordinary wear and tear. The landlord may not deduct for other reasonsno matter what the lease says.
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Although neither Illinois law nor local ordinances define the term, normal wear and tear generally refers to the natural and expected deterioration of a rental unit that happens over time from ordinary use. It does not include damage caused by negligence, misuse, or intentional acts.
Sample letter: Security deposit letter for full refund Dear [Residents Name], This letter serves as confirmation that your security deposit of $[Amount] is being returned in full. Thank you for leaving the rental property in good condition. Please find the enclosed check for the total amount of your deposit.

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