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Pre move out inspection notice

Letter from Landlord to Tenant with Directions regarding cleaning and procedures for move out - California 2026

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This document is a move-out letter from a landlord to a tenant, confirming the tenant's move-out date and outlining the cleaning expectations and procedures for returning the security deposit. It includes a checklist of areas to clean, reminders to disconnect utilities and cancel subscriptions, and instructions for scheduling a walk-through inspection. The letter emphasizes the importance of leaving the property in good condition to maximize the return of the security deposit.

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Click ‘Get Form’ to open it in the editor.
Begin by entering the tenant's name and address at the top of the letter. This personalizes the communication and ensures clarity.
Fill in the date of the move-out confirmation, followed by the expected move-out date. This sets clear expectations for both parties.
In the body of the letter, outline the cleaning expectations. Use bullet points to list specific areas that need attention, such as floors, walls, and kitchen appliances.
Include reminders about disconnecting utilities and canceling subscriptions. This helps tenants remember important tasks before moving out.
Provide your contact information for any questions and specify how security deposits will be returned, including timelines and conditions for deductions.
Finally, ensure you sign off with your name as landlord/manager to formalize the document.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What does a landlord need to do when a tenant moves out?

An end of tenancy checklist for landlords End of tenancy notice. Communicate what is expected. Advertise the property as available to rent. End of tenancy inspection. Take meter readings and call utility companies. Call the council. Release the deposit.

How do I write a letter to tenant cleanup?

Communicate clearly and compassionately. When addressing the issue with the resident, clear and compassionate communication is key. Explain the concerns and the potential consequences if the situation is not addressed. Emphasize that the goal is to ensure a safe and habitable living environment.

Can a landlord charge you for cleaning after you move-out in California?

A new CA law (AB2801) prohibits landlords from charging tenants for professional cleaning after the move out, as that type of cleaning is pretty much necessary 100% of the time.

Can an apartment charge you for cleaning when you move out?

In California, if the cleaning cost exceeds the security deposit amount, the landlord can technically request additional payment, but pursuing it legally may be more trouble than its worth. Therefore, its wise to keep cleaning charges within reasonable limits.

What is the maximum a landlord can charge for cleaning?

If not and it is assessed due to need they can charge you whatever the company charges them to clean the apartment. This usually runs between $150 and $600. It only becomes illegal if they charge you an exorbitant amount over the actual cost of cleaning that it basically becomes a form of fraud.

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How do I dispute a cleaning fee?

Write a dispute letter. Include specifics like the amount of your total security deposit, the amount deducted for cleaning, why the amount is unjustified, and a deadline for receiving the money. It helps if you research your states laws around the return of security deposits and include those details as well.

Can a landlord charge for cleaning when you move-out?

Yes, a landlord can deduct fees for cleaning if the property is not returned in the same condition it was leased out and if cleaning is necessary. You can request documentation of any condition they are claiming, as well as an invoice showing the cost for cleaning, if it is not described in your lease.