Subcontractors Package - Hawaii 2025

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A subcontract in the realm of construction is essentially an agreement in which a main or primary contractor hires another party, known as the subcontractor, to perform a specific construction-related task (or set of tasks) within the broader project.
They include materials, subcontractors, wages for labor, and other expenses. For example, direct costs include material purchases, subcontractor payments, wages for employee labor, and equipment rental fees. All of these are considered direct job costs and are included in the cost of goods sold.
The IRS requires contractors to fill out a Form W-9, a request for a Taxpayer Identification Number and Certification, which you should keep on file for at least four years after the hiring.
Subcontractors receive payment once a portion of work is completed, even if there is more scheduled work. These milestones are usually outlined before work begins. Completion payments. Subcontractors receive payment only after all subcontracted work is finished.
Each subcontractor should complete Form W-9 before they begin any work. On the form, the subcontractor identifies their business structure type (sole proprietorship, corporation, etc.). Form W-9 also asks for the subcontractors name and Taxpayer Identification Number (TIN).

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If you paid someone who is not your employee, such as a subcontractor, attorney or accountant $600 or more for services provided during the year, a Form 1099-NEC needs to be completed, and a copy of Form 1099-NEC must be provided to the independent contractor by January 31 of the year following payment.
The main differences between W-9 and 1099 tax forms are that a W-9 is filled out by the supplier or independent contractor to provide their tax and payment information to the payer, whereas 1099 forms are provided by the payer to document the supplier or contractors gross earnings and any backup withholding after
Main Requirements: (1) Registered Company; (2) BEE Affidavit; (3) ID Documents of Directors.

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