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There is no statutory or case law requirement for LLCs to have formal meetings or minutes of same. Note that the initial creation of the LLC did require a written operating agreement and articles of organization, both of which are filed with the state. But the LLC law, itself, requires no later meetings or minutes.
California law requires ALL California corporations, even those owned by a single shareholder, to hold an annual meeting of the shareholder(s) for the purpose of electing the board of directors.
Though these minutes do not need to be filed with the state and can instead be kept with your corporate records, they are important documents for protecting your limited liability status and keeping track of the votes and decisions made by your business. In other words, meeting minutes keep you compliant.
The Law Requires Corporate Minutes to Be Kept. The California Corporations Code requires each corporation to keep adequate and correct written minutes of shareholder and board of directors proceedings (Corporations Code 1500). Failure to comply with this statute may, in certain cases, result in negative consequences.
Scheduled meetings Your business should hold at least one annual shareholders meeting. You can have more than one per year, but one per year is often the required minimum.
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Annual minutes should always include the date and location of your meeting, who in the company attended, and a summary of your company actions throughout the last fiscal year.
Most states require S-corporations and C-corporations to take meeting minutes whenever the companys shareholders or board of directors meet, usually once a year for shareholders meetings and once a year for directors meetings. (Delaware, Kansas, Nevada, North Dakota, and Oklahoma dont require minutes.)
Annual meetings are required by law for registered corporations but not for limited liability companies (LLCs). Even so, as an LLC owner, you might still want to hold an annual meeting to make sure your fellow owners are all on the same page and to get many aspects of your business in order.
5 tips for writing meeting minutes 1 Be consistent. It helps to use a template every time you take meeting minutes. 2 Record it. When you start in your secretary role, you might have trouble keeping up with note-taking. 3 Make your notes viewable during the meeting. 4 Summarize. 5 Label comments with initials.
Generally, states dont require LLCs to hold annual member meetings and write minutes. An LLCs operating agreement, however, may require annual meetings and recording of minutes. When thats the case, its critical for the LLC to follow through with that requirement to demonstrate adherence to business compliance.

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