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Corporate Records Maintenance Package for Existing Corporations - West Virginia

Corporate Records Maintenance Package for Existing Corporations - West Virginia 2025

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The document is a Corporation Record Maintenance Packet that includes various forms necessary for the organization and operation of a corporation in West Virginia. It contains templates for organizational minutes, by-laws, notices for meetings, resolutions for shareholders and directors, waivers of notice, resignations, stock transfer ledgers, and stock certificates. The packet serves as a comprehensive guide to ensure compliance with legal requirements and proper governance within the corporation.

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Click ‘Get Form’ to open the Corporate Records Maintenance Package in our editor.
Begin with Form 1: Organizational Minutes. Fill in the name of your corporation and the names and addresses of directors. Ensure all necessary resolutions are included.
Proceed to Form 2: By-Laws. Enter the corporation's name and principal office address, followed by details regarding annual meetings and shareholder rights.
For Form 3: Annual Minutes, document any actions taken by shareholders and directors during the year, ensuring all signatures are collected.
Complete Forms 4 through 7 for notices of special and annual meetings, specifying dates, times, and purposes clearly.
Utilize Forms 8 through 10 for resolutions as needed. Clearly describe actions taken by shareholders or directors.
Finally, ensure all forms are saved correctly in our platform for easy access and distribution.

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What do I need to do to start a business in WV?

Start My Business Step 1 - Business Structure and Name Availability. Step 2 - Federal Tax Registration. Step 3 - Register Your Business. Step 4 - Occupational, Professional, and Special Licenses and Permits. Step 5 - Insurance Requirements. Step 6 - Finding and Training Employees(if applicable)

What does the WV Secretary of State do?

The office of the West Virginia Secretary of State serves as the states chief election officer, registrar of business and charities, keeper of the great seal of our state, oversees public notary commissions and much more.

How much to register a business in WV?

Business Registration Certificate $30 You cant do business in West Virginia until you also obtain a West Virginia business registration certificate from the West Virginia State Tax Department. You have to pay a $30 registration tax when submitting this form.

How much does an LLC cost in WV?

The filing fee is $100 (Waived if youre a veteran or a young entrepreneur aged 18-29) plus $15 per certified copy. Standard processing is five to ten business days, however you can pay an additional fee for the following expedited services: 24-hour, $25. Two-hour, $250.

How do I get a WV tax ID number?

To receive your West Virginia state tax ID number, youll first need to obtain your federal tax ID number, which is best obtained via the online application. Once your federal tax ID is in hand, you can complete the West Virginia state tax ID number application online.

How do I request a certificate of good standing in West Virginia?

Online Request: Visit MyTaxes. Complete the online Request Letter of Good Standing form located under Other Business Services or Other Individual Services and submit your request. The Letter of Good Standing will be mailed to you.

How much is the annual report fee in West Virginia?

The report and $25 filing fee must be filed and paid between January 1 and June 30 of each year following the calendar year in which the business was registered. See West Virginia Code 59-1-a. Visit the Secretary of State Annual Reports web page for more information.

Corporate Records Maintenance Package for Existing Corporations - West Virginia 2025

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