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Virginia security deposit demand letter

Letter from Landlord to Tenant Returning security deposit less deductions - Virginia 2025

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This document is a notice from a landlord to a tenant regarding the return of their security deposit following the termination of a residential lease agreement. It outlines the deductions made from the deposit for unpaid rent, damages, cleaning, and other expenses incurred during the tenancy, and specifies the remaining balance being returned to the tenant.

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Click ‘Get Form’ to open it in the editor.
Begin by entering the date at the top of the document. This is essential for record-keeping and clarity.
Fill in the tenant’s name and address of the premises where they resided. Ensure accuracy to avoid any confusion.
In the section regarding the security deposit, input the total amount of the deposit that was initially collected.
List any deductions made from the deposit. Clearly itemize each deduction, explaining its purpose, such as repairs or cleaning costs.
Calculate and enter the remaining balance that will be returned to the tenant, ensuring it reflects accurate deductions.
Sign off on the letter by including your name as the landlord or authorized agent at the bottom of the document.
Finally, select how you delivered this notice to ensure proper documentation. Check one of the options provided for proof of delivery.

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What is a security deposit letter?

A security deposit return letter serves as formal documentation that details the return of the security deposit to the resident after they move out. Its more than just a formality this letter can clarify the amount being returned, explain any deductions, and provide transparency to avoid deposit disputes.

How do I write a letter to return a security deposit?

How to write a security deposit return letter Landlords name and contact information. Tenants name and contact information. Date of the letter. Amount of security deposit being returned to the tenant. Breakdown of any deductions made from the security deposit, including an explanation for each deduction.

Does a landlord have to provide receipts for security deposit deductions in Virginia?

Yes, if the total amount of deductions from a security deposit exceeds $125, Virginia landlords are required to provide the tenant with written documentation, such as itemized receipts or invoices, detailing the nature and cost of repairs for which the deductions were made.

What cannot be deducted from a security deposit?

Its essential to know what cannot be deducted from a tenants security deposit. Prohibited deductions include: Normal Wear and Tear: Deductions for minor wear and tear, such as small scuffs on walls or loose doorknobs, are not permitted.

How to request a refund of a deposit?

Its best to write or email when you ask for your deposit back - if you do, youll have a record of when you asked for it. If you and your landlord or letting agent agree how much you should get back, youll usually get the money within a couple of weeks.

What is a sample letter for return security deposit?

Sample letter: Security deposit letter for full refund Dear [Residents Name], This letter serves as confirmation that your security deposit of $[Amount] is being returned in full. Thank you for leaving the rental property in good condition. Please find the enclosed check for the total amount of your deposit.

How do I ask for a security deposit refund?

Contact Your Landlord: docHub out to your landlord formally, either in writing or via email. Politely request the return of your security deposit and ask for an explanation if it is being withheld. Know Your Rights: Familiarize yourself with local and state laws regarding security deposits.

Letter from Landlord to Tenant Returning security deposit less deductions - Virginia 2025

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