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Is there such thing as an employee record?

An employees personnel file is an official company record. In some states, current and former employees have the right to see their personnel files. Federal agencies such as the Internal Revenue Service or U.S. Citizenship and Immigration Services (USCIS) may also request documents in your personnel files.

How long does human resources keep employee records?

EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.

Why does HR keep employee records?

Employment law suits, increased scrutiny and audits by the Department of Labor, Employment Security Commission and other state agencies require a business maintain great employment records. Key is having a system in place to track records and stay organized.

How do I file a personnel record?

Here are some key steps to help you organize employees personnel files in your organization: Determine which documents to store. Choose a filing method. Format your documents. Learn who can access the files. Create a file retention policy. Update the files as needed.

Why is record keeping important in HR?

Without proper records, it can be difficult, if not impossible, to effectively monitor performance and productivity levels. A lack of such important information can hinder both the growth of the business and the development of the individual employee, so everyone benefits from accurate, up-to-date records.

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