What does a form for a step 1 grievance look like 2025

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Template [Todays date] Dear [name of employer / HR manager / line manager], I have a [problem with / complaint about] [give details]. [Optional] I have evidence in the form of [give details]. [Optional] I would like [give details of what you want your employer to do to resolve the grievance].
Dear [name of your employer / HR manager/ line manager], I am writing to raise a formal grievance. I have a [problem with / complaint about] [give details]. [Optional] I have evidence in the form of [give details]. I would be grateful if you could let me know when I can meet you to talk about my grievance.
Basic rules keep your letter to the point. You need to give enough detail for your employer to be able to investigate your complaint properly. keep to the facts. never use abusive or offensive language. explain how you felt about the behaviour you are complaining about but dont use emotive language.
Stage one Informal The purpose of the informal stage is to attempt to resolve the grievance at the point in time closest to when it occurred. 6.2 Wherever possible, an employee should aim to settle the grievance informally with their line manager or with the person who is the subject of their complaint.
Step 1: Informal meeting Most grievance procedures begin with an informal step at which the employee and a steward meet with the employees immediate supervisor to discuss the matter in an attempt to find an expeditious resolution.
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Sometimes it is useful to make a small outline in writing. State what happened simply and clearly. State what part of the contract, or past practice, law etc., the employers action violates. State what remedy the union wants. Request any information needed.

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