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Completed Forms 4473 are retained by the Federal firearms licensee (FFL).
Firearms tracing involves systematic research to determine the history of a particular firearm, from the manufacturer or importer through the wholesale Federal Firearms Licensees (FFLs). The NTC is responsible for conducting these firearm traces and analyzing the results.
The database is not searchable by a gun owners personal information. However, the database is searchable by a firearm serial number, which facilitates the tracing process. The records are organized in this manner because the federal government is prohibited from creating a firearm registry.
Licensees shall retain each ATF Form 4473 for a period of not less than 20 years after the date of sale or disposition.
The federal government also does not maintain a general registry of handgun or rifle ownership. However, the National Firearms Act does require that certain types of firearms or other weapons be registered (such as short barreled shot guns, machine guns, silencers, etc.).
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The second firearm may be recorded on the same Form 4473. The acquisition of the two firearms is considered a single transaction. Therefore, the licensee is not required to conduct a new NICS check prior to transferring the second firearm.
At the time of purchase, the code or serial number would be recorded along with the purchasers information by a licensed dealer. Later, when a bullet or cartridge case is found at a crime scene, the bullet or spent cartridge could be quickly traced back to the purchaser.
FFLs are required to maintain firearms transaction records for a minimum of 20 years under previously promulgated ATF regulations, and to submit a minimum of 20 years of their most recent transaction records to ATF whenever they go out of business (27 C.F.R. 478.129).
The NCIC database was created in 1967 to aid law enforcement in recovering stolen property, finding wanted individuals, and locating missing persons. Law enforcement officers from across the country routinely run serial number checks against this database when there is a suspicion that property may be stolen.
A NICS check is valid for 30 calendar days for any transaction. The 30 calendar day period is counted beginning on the day after NICS was initially contacted.

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