Established Patient - Dental Medical and History Update 2025

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Textbook Expert-Verified. A medical administrative assistant should update a patients demographics annually, or more frequently if there are significant changes. This practice is vital for maintaining accurate medical records and complying with legal requirements such as HIPAA.
A patient or former patient has the right to: Review or copy their patient records, except as discussed below. Request an amendment of their patient records. File a complaint if they are denied access to their patient records.
All patients of record should be asked to complete a new health history form every two years. This process can greatly reduce the possibility that the patient will inadvertently neglect to advise the dentist and staff of recent changes to his/her health status.
The sweet spot for updating medical records for patients is to follow an annual schedule. This allows patients to update records with any changes that may have occurred in the last year, without bombarding them with paperwork at the start of every visit.
The patients age and health status determine the urgency to keep their medical records up to date. Generally, updating medical history forms once a year is sufficient if a patient is in good health.
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