Illinois new hire reporting form 2026

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  1. Click ‘Get Form’ to open the Illinois New Hire Reporting Form in our platform's editor.
  2. Begin by entering your Employer Name and Address. Fill in the Federal Employer ID Number (FEIN), Company Name, Street Address, City, State, and Zip Code accurately.
  3. Next, provide the Employer Address for Child Support Wage Withholding Orders. This section requires similar details: Street Address, City, State, and Zip Code.
  4. Now move on to the New Employee Name and Address section. Enter the Social Security Number, Date of Hire (in MM-DD-YYYY format), First Name, Middle Initial (MI), Last Name, Street Address, City, State, and Zip Code.
  5. If you have multiple new hires to report, repeat step 4 for each additional employee.
  6. Once all fields are completed, review your entries for accuracy before submitting. You can save or print the form directly from our platform.

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Employment Law Changes Likely Coming Soon HB2978 will create the Neonatal Intensive Care Leave Act. The new law will apply to employers with more than 15 employees and allow employees to take a certain amount of unpaid leave (depending on the size of the employer) if they have a child in a neonatal intensive care unit.
Illinois. All employers must report new hires within 20 days of hiring to the Illinois Department of Employment Security.
Reporting Options Online - You will be prompted to login, which requires you to create an online username and password, or, Complete the IDES New Hire Form and submit it to IDES by fax or U.S. mail. Illinois New Hire Directory. P.O. Box 19212. Springfield, IL 62794-9212. Magnetic filing
Make sure you know how to fill out two forms that are required when you start a new job. Form I-9 - Required. All new employees must complete an I-9 form. Form W-4 - Required. You are required to pay federal income tax if you work in the United States. Benefit Selection Forms. Related Resources:
California. All employers must report new hires, rehires, and contractors being paid over $600 within 20 days via Form W-4 or state equivalent form.

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