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Filing W-2s online using Business Services online is free, fast, and secure! Our checklist offers information and tools to help you get started whether you are a new or returning Business Services Online user. *Note: Log In to Business Services Online is required.
How to Get a Copy of Old W-2 Form(s)| Form 4506. Fill out Form 4506 to request an exact copy of a previously filed and processed tax return from the IRS. This method gives you photocopies of your W-2 attachments for the tax year(s) in question.
Whether you complete Forms W-2 on your own, use payroll software, or have a tax preparer, you should be semi-fluent in knowing how to fill out Form W-2. As a generalization, Form W-2 boxes show identification, taxable wages, taxes withheld, and benefits information. Boxes A-F are straightforward.
You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records. Note: Copy A of this form is provided for informational purposes only.
You must submit by mail or electronically Copy A of Form(s) W-2 to the SSA with the transmittal Form W-3 by January 31, 2024. Special due dates apply if you have terminated your business. You must furnish Copies B, C, and 2 of Form W-2 to your employees by January 31, 2024.

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For starters, filing W-2s electronically is free, fast and secure! You also receive an acknowledgement receipt. January 31st is the filing deadline for BOTH electronic and paper forms W-2. If this date falls on a Saturday, Sunday, or legal holiday, the deadline will be the next business day.