Vendor selection form 2026

1. Click ‘Get Form’ to open the vendor selection form in the editor.
2. Begin with Section I, where you must complete all fields for procurements of $3,000 and over. Fill in the Grant Name, Grant Contact Name, Purpose of Procurement, Service or Item Description, Vendor Selected, and Price.
3. Indicate whether the vendor was chosen from the XYZ Pre-qualified Vendor List by selecting 'Yes' or 'No'. If applicable, attach a quotation or explanation of pricing.
4. For procurements of $20,000 and over, ensure you include RFQs or RFPs along with written proposals as required.
5. In Section II, record oral or written quotations from multiple vendors. Attach copies of any RFQs/RFPs and bids/quotations as per procurement policies.
6. If applicable, complete Section III for Sole Source Procurement by selecting reasons and attaching supporting documentation.
7. Finally, gather signatures in Section V from the Program Director, Procurement Administrator (if ≥ $3,000), and Executive Director (if ≥ $20,000).

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