Void picture in the Service Invoice

Aug 6th, 2022
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How to void picture in the Service Invoice

4.7 out of 5
17 votes

okay so in this video were gonna go over avoiding an invoice when necessary and the different kind of payment types you can do for an invoice so if youre going to avoid an invoice you would find the invoice okay so here is an invoice you can only void a posted invoice so if it was paid and um the payment wasnt valid youd have to void the check first and then come in and void the invoice if it was pending and it wasnt valid you wouldnt have to wait it at all you could just delete it because when its pending it hasnt been committed to the general ledger yet and it can just be edited or deleted at that point so a posted invoice that isnt valid and needs to be voided you would find the invoice click on it down here and then edit okay so youll check the little void box and put the date that you want to void it so this is going to be the date that it actually hits your general ledger so when the original invoice was posted july 22nd thats when the original journal entry was made a

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By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice. Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero.
If youve already received payment against that invoice, dont void the invoice. Instead, issue a credit memo or a refund to adjust the transaction.
If a business makes a mistake on an invoice they have already sent to their customer, they must cancel the invoice with a credit note and then issue a new invoice.
Void - If there was an error in a customer invoice and if you do not want to delete it, you can simply void it. Voided invoice will not be removed from the organization, hence it will not affect the invoice numbering sequence. Also, the customer cannot make payment for a voided invoice.
Use void if you have raised a sales invoice in error and want to remove it from revenue, accounts receivable etc. For audit purposes the voided invoice will still be listed in invoices but will not affect the accounts.
Voiding an invoice cancels the invoice without deleting it, thereby preserving historical information for any future audits. When you void an invoice, any settled payments will be removed, and the corresponding payment will be unsettled.
Tip: For good bookkeeping, its better to void than to delete it to keep the whole record of the transaction. Only delete a transaction if youre sure that you dont need a record of it.

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