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In this tutorial, the speaker explains the difference between voiding a transaction and processing a refund. Two important steps occur during a sale: card authorization and transaction batching. When a card is swiped or entered, an authorization request is sent to the issuing bank, resulting in either approval or decline. Once approved, the transaction remains in the system until a batch closure occurs, typically daily. Voiding happens before the transaction is settled, while a refund is processed after the sale has been completed. Understanding these steps helps determine the correct action to take based on the transaction's status.
