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In this video tutorial, Chelsea from EventPlanning.com discusses the first step in writing a client proposal, emphasizing the importance of a one-on-one conversation. She advises event planners to schedule an hour with the client to gather essential logistical information, such as the event type, date, venue, and expected attendance. Planners should also inquire about the event's creative aspects, including themes, colors, and preferences for food and music. Taking detailed notes during this initial consultation is crucial, as it provides the necessary information for creating an effective proposal.