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The key difference between using void and refund is crucial to understand. When a sale occurs, the card is authorized, and the transaction remains in the system until the batch is closed. The closure of the batch, also known as settlement, completes the transaction cycle. Void should be used before the batch is closed, while refund should be used after the batch is closed. Remember, void is for transactions that have not been settled yet, while refund is for transactions that have already been settled.
