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Every time a sale occurs, there are two key steps to consider before deciding whether to void or refund. Firstly, the card is authorized when a transaction is made, either being approved or declined by the issuing bank. The transaction then remains in the system until the batch is closed, which should happen daily. Closing the batch sends transactions out for processing, completing the transaction cycle. This process, known as settlement or batching, is crucial in determining when to void or refund a transaction.
