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The key difference between using void and refund lies in the authorization of a transaction and the closure of the batch. When a card is swiped, dipped, or key entered, an authorization is sent out to the bank. If authorized, the transaction remains until the batch is closed, which should be done daily. Closing the batch sends the transactions through processing networks for settlement. Knowing when to void or refund is important based on these steps in the transaction cycle.
