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When should you void and when should you refund? The key difference lies in the authorization and settlement process. Every sale triggers an authorization with the issuing bank, and the transaction is either approved or declined. The transaction then stays in the system until the batch is closed, typically done daily. Settlement or batching occurs, completing the transaction cycle. Voiding cancels the transaction before settlement, while refunding reverses the transaction after settlement. Remember, void before settlement and refund after.
