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When should you void and when should you refund a transaction? It all comes down to understanding the two steps that happen after a sale: authorization and batch closure. Authorization happens when the card is swiped, dipped, or key entered, and the transaction is sent to the issuing bank for approval. The transaction then stays in the system until the batch is closed, which should be done daily. Closing the batch completes the transaction cycle through processing networks. Remember this important difference: void before batch closure, refund after.
