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The key difference between void and refund is important to know. Void should be used when a transaction has been authorized but not yet settled, while refund should be used after the batch has been closed. Authorization is sent to the issuing bank when a card is swiped, dipped, or key entered, and the transaction is either approved or declined. Batch closure, or settlement, occurs on a daily basis where transactions are sent out through processing networks to complete the cycle. Remember to void before batch closure and refund after.
