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The key difference between void and refund is crucial to understand. When a sale occurs, two things happen: authorization and batch closure. Authorization happens when the card transaction is approved or declined. The transaction remains in the system until the batch is closed, which is when transactions are sent out for processing. Void should be used before batch closure, while refund should be used after batch closure. Remember, void cancels the transaction, while refund returns the money to the customer.
