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Charter Schools should set up their own email system and designate an employee or vendor to serve as the email administrator if the school has a technology director or coordinator that individual can serve as the email administrator or designate someone the email system will use the schools website URL or uniform resource locator you can use each School employees first name or initial and last name or some consistent combination thereof for example B Jones at namechool.com Bob Jones at name a school.com Bob Dot Jones at name a school.com and so forth you can also set up email addresses for students and distinguish them from staff emails by varying the format for names you will need to set policies and procedures for use of email that anyone receiving a school email address will be required to sign a statement acknowledging the policy and procedure and agreeing to abide by the policy and procedure as a condition of having use of the email email is an important tool for communications