What are examples of employment records?
Types of Employee Records Basic Information. This category includes personal information such as the employees full name, social security number, address, and birth date. Hiring Documents. Job Performance and Development. Employment-Related Agreements. Compensation. Termination and Post-Employment Information.
How do you categorize employee files?
In most cases, youll need to maintain three types of employee records: personnel, payroll, and medical files. Personnel files cover employment history and should include hiring documents, employee and emergency contact information, and a signed acknowledgment of your companys employee handbook.
What is the basic rules record keeping?
A record keeping policy is a set of rules to control document and information lifecycle in an organization, from the moment it is created or received, until it is stored for historical reference or destroyed. The business activity generates different documents in the day to day: invoices, contracts, minutes, etc.
What data should be stored for each employee?
Where Should You Be Storing Employee Records? Personal Details such as name, address and date of birth. Employment History such as start date, promotions and job title. Terms Conditions such as pay, hours of work and holiday entitlement. Absence Details such as lateness, sickness, maternity.
How to structure HR files?
How to set up an HR document management system Step 1: Map your documents. Step 2: Define access needs. Step 3: Identify retention requirements and goals. Step 4: Determine security level. Step 5: Establish a storage and archiving plan. Step 6: Use software to implement your plan.
What are the different types of records?
Types of Records I. Administrative Records. Records which pertain to the origin, development, activities, and accomplishments of the agency. II. Legal Records. III. Fiscal Records. IV. Historical Records. V. Research Records. VI. Electronic Records.
How do you label employee files?
Sections. Label each employee folder with the name, department and date of hire. Create individual sections within the folder for different types of information, such as forms related to hiring, tax documents, compensation, attendance, disciplinary action, annual reviews and documents related to benefits.
What do you call an employee file?
An employee file, also known as an employee record, is a paper or electronic folder made up of employee documents that detail the relationship between an employee and the company. Documents cover the entire employee lifecycle, from recruitment right through to termination or resignation.
How should employee records be kept?
Employee files should be stored in a secure location and be kept strictly confidential. Access should be restricted to those with a legitimate need to know or as required by law.These records include: Pre-employment documents. Employment documentation. Separation of employment documents.
How should employee files stored?
Employee files should be stored in a secure location and be kept strictly confidential. Access should be restricted to those with a legitimate need to know or as required by law.These records include: Pre-employment documents. Employment documentation. Separation of employment documents.
