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how to take a backup of your email data disclaimer before you proceed with the video please be aware that this feature is not available on the web and mobile versions this feature of Outlook will only be available on the Outlook desktop app go to files then open and Export and select the third option for Import and Export it will ask for several options for importing or exporting data click on export to a file and choose to backup in dot PST format it will then ask for two options select the first option that includes every folder and subfolder of your mailbox and be sure to check the button for subfolders next it will ask for the data download location and duplication data browse to the location on your system make sure it has enough space if you have a large amount of data finally create your password hit OK and you are done