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foreign Microsoft 365 lets you add email signatures and legal disclaimers to email sent by people in your company organization-wide signatures and disclaimers are managed using mail flow rules and exchange online to create a mail flow rule that adds a signature open the Microsoft 365 admin Center and navigate to The Exchange admin Center next go to mail flow rules click add a rule and apply disclaimers start by defining your transport rules conditions and exceptions name your rule and choose when you want to apply it using the center condition you can set up various conditions here for example apply the rule only to internal or external emails to add the signature to all messages sent by users in your company choose the sender is located inside the organization in the action field below make sure the apply a disclaimer to the message and a panda disclaimer actions are selected click enter text to open the pane in which you can paste your HTML signature code if you havent created the
