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Records management: An introduction to the file rules and indexing. Filing rules. The filing rules used most frequently in business have been developed by the association of records managers and administrators. each company adapts the ARMA filing rules to meet its specific needs. ARMA filing rules: rule one: indexing order of units. personal names are indexed by surname, first name or initial, middle name or initial, business names are indexed as written in a letterhead or trademark, or each word is a separate unit. Rule two: minor words and symbols in business names. articles, prepositions, conjunctions, and symbols are considered separate indexing units. if the word the is the first word of the business name it becomes the last indexing unit. Rule three: punctuation and possessives. disregard all punctuation when indexing business and personal names. Rule four: single letters and abbreviations. personal names: initials and personal names are considered separate indexing units. abbr
