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Tom Knox, a human resource manager, emphasizes the importance of providing corrective guidance to employees in a kind and gentle manner. Documenting the situation using the who, what, where, when, why model is crucial. An example is given where addressing lateness is discussed - emphasizing the importance of attendance and promptness. It is not the supervisor's job to solve the employee's lateness issue, but to ensure prompt attendance. Employees must take steps to prevent lateness.