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As a data controller under GDPR, your organization must inform data subjects about how and why their personal data is processed through a privacy notice. This notice should be provided at the time of data collection if obtained directly from the individual. If the data comes from a third party, it must be issued within one month and included in the first communication with the data subject. Privacy notices can be published online for easy access, and if a website is unavailable, a physical copy should be made available. Key elements of the privacy notice must include your organization's contact details, such as name, address, and email.