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In this video, Katie Sanouris from CNRS Wealth Management explains how to fill out Form W-9. She advises users to fill out a paper W-9 form if received and suggests visiting the IRS website to access the form, which is one page long with additional instructions. The W-9 is a fillable PDF that can be saved to your computer. Katie highlights that sole proprietors, small business owners, independent contractors, and freelancers often receive W-9 forms from companies they work for. This form is used to collect personal information and EIN numbers, which the company will later utilize to complete Form 1099 for tax reporting purposes.