What information do companies keep on employees?
Personal identifying information, financial documents, and health records must be securely stored. Mismanaging this information can harm your employees and cause legal problems for your company.
What records should an employer keep on an employee?
A. Application for employment. Payroll authorization form. Notices of commendation, warning, discipline, and/or termination. Notices of layoff, leave of absence, and vacation. Notices of wage attachment or garnishment. Education and training notices and records. Performance appraisals/reviews. Attendance records.
What are four basic records a company should keep about an employee?
In addition, employers must keep for at least two years all records (including wage rates, job evaluations, seniority and merit systems, and collective bargaining agreements) that explain the basis for paying different wages to employees of opposite sexes in the same establishment.
How do I organize my HR folders?
Sections. Label each employee folder with the name, department and date of hire. Create individual sections within the folder for different types of information, such as forms related to hiring, tax documents, compensation, attendance, disciplinary action, annual reviews and documents related to benefits.
What records does hr keep?
ing to the Equal Employment Opportunity Commission (EEOC), employers must keep all personnel and employment records—including job applications, requests for reasonable accommodations, and more—for one year from the date of termination.
What are examples of employment records?
Records generated over time can also form part of an employee's personnel file or employment record, including: Time sheets. Performance appraisals. Disciplinary documentation. Payroll history. Benefits information. Official photo.
How do you maintain personnel files of employees?
Here is a starting ready-reckoner from a legal standpoint: Records of all employees for a period of one year after termination. ... All payroll records for three years. ... Any benefit plan, seniority plan or merit system for the full period that the plan or system is in effect and for at least one year after its termination.
What are four types of personal records?
Types of Personnel Records Wages and salaries records contains pay roll records, methods of wages and salaries, leave records, turnover records and other benefit records.
What are examples of employment records?
Records generated over time can also form part of an employee's personnel file or employment record, including: Time sheets. Performance appraisals. Disciplinary documentation. Payroll history. Benefits information. Official photo.
What records must an employer keep with regard to its employees?
In addition, employers must keep for at least two years all records (including wage rates, job evaluations, seniority and merit systems, and collective bargaining agreements) that explain the basis for paying different wages to employees of opposite sexes in the same establishment.