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ideally a report is written within 48 hours after the visit as waiting any longer may lead to inaccuracies as you become busy with other work critical issues should be reported to the project manager using faster means such as an email or phone if you choose to call then make sure that you always confirm this in some written format by email or fax or simply include it in the formal visit report preferably set up a template for each type of report and avoid over typing the previous visit report for the same or another site standard reports will make the job easier but should not prevent you from making specific remarks concerning your visit to optimize efficiency the report can be used as a checklist during your visit you
