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To send a fax message, first obtain the recipient's dedicated fax phone number. Place your documents into the document feed of your fax machine. Enter the recipient's fax number and press the send button. The machine will scan and transmit the documents to the remote location. During this process, you will hear tones known as the handshake, which indicates communication between the two fax machines, determining the speed of transmission. Once the fax is complete, a display will confirm the successful transmission, and you can also set your machine to print a transmission report to verify the completion of the sending process.